Project requisition form

Tell me about the software you need. I'll reply with a written scope and quotation within 5 working days.

1. You send this form
2. I reply with questions
3. Scope and fixed quote
4. You sign and we start

A. Your company and contact details

Fields marked * are required. The company named here is the contracting party and will receive the invoices.

Company name (registered) *

Please enter your company name.

Trading name (optional)

Company registration number

VAT number (optional)

Physical address

Postal / billing address (if different)

Contact person (full name) *

Please enter your name.

Position / title

Mobile number *

Please enter a mobile number.

Office number (optional)

Email address *

Please enter a valid email address.

Accounts contact & email (for invoices)

Authorised signatory (if different from contact)

Industry / type of business

How did you hear about us? (optional)

B. Your concept

The more detail you give, the more accurate the quote. Vague briefs lead to higher estimates and more change requests later. Skip anything you're unsure about.

Concept name * (working title is fine)

Please give it a name, even a rough one.

One-sentence summary * what does it do, and for whom?

Please add a one-line summary.

The problem * what is painful, slow or costly today?

Please describe the problem.

How it is done now paper, Excel, WhatsApp, another system?

Who will use it staff, clients, the public? Roughly how many?

User roles e.g. admin, manager, field worker. What can each do?

Must-have features * launch can't happen without these

Please list at least one must-have.

Nice-to-have features can come in a later phase

A day in the life one user using it, start to finish

Information it stores clients, jobs, stock, invoices, photos…

Reports & outputs PDFs, quotes, invoices, dashboards, exports?

Notifications email, SMS, WhatsApp, push?

Integrations Sage, Xero, PayFast, Yoco, Google, Microsoft 365…

Existing data to import what, how much, what format?

Similar apps you like and what you like about them

Branding logo, colours, app name?

Target launch date and the reason for it

Budget range (helps size the first phase)

In your own words explain it as you would over coffee

Anything else I should know

Platforms (tick all that apply)

Web app (works in a browser on computer and phone) Android app (Google Play) iPhone app (Apple App Store) Desktop / Windows software Works offline (no signal on site) Not sure, please advise

Hosting

Sketches, screenshots or spreadsheets (optional, up to 5 files, 8 MB total)

C. How you'd like to pay

Every project is quoted individually. Pick what suits you now; the final amount and terms are confirmed in the written quotation.

Preferred option

Add hosting, maintenance & support (quoted separately) I'd like to apply for the Founding Client Programme (first 5 clients, conditions in the quotation)

Preferred payment method

Preferred start date

Purchase order number (if required)

D. Send it

This form is a request for a quote, not a contract. Once I've scoped your project, you'll receive the quotation, full terms and conditions and an agreement to sign. Your details are used only to prepare that quote, in line with POPIA.

I agree that Frosty Software Development may contact me about this request. *

Please tick this box so I can reply to you.

Thanks, it's with me.

I'll read it properly and reply within 5 working days, usually sooner. A copy of your reference number is below in case you need to follow up.

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